Trust & AI Fairness

How our AI hiring brief works, what employers see (and what they never see), and the rules baked into our prompts so the platform helps NZ candidates and employers — not just itself. AI organises, employers decide.

1. How the AI hiring brief works at FindMeAJob

When a candidate applies for a role on FindMeAJob, the employer receives a one-page AI hiring brief alongside the CV. Here's the full sequence:

• The candidate applies with their contact details, a CV (uploaded, or built free on the site), and a cover letter. Nothing else is required — no recordings, no extra hoops.
• Our AI generates a structured hiring brief from the candidate's CV (including any credentials they declare on the apply form) and the job description, with the role title and the candidate's name for addressing only.
• For candidates early in their careers, the brief actively looks for transferable evidence — school, study, sport, volunteering, caregiving, community roles — instead of penalising an empty work history.
• The brief includes suggested questions for the employer's own interview, tailored to this candidate and this role.
• The employer reviews the brief, decides whether to interview, and conducts a real human interview before any offer.

Every step is logged in our internal audit log. The candidate can review and delete their data anytime.

2. What employers see (and what they never see)

This isn't a setting that employers can toggle off. It's how the platform is built.

3. What the brief actually surfaces (and what it doesn't)

The honest version, in plain English:

• What it organises: AI reads the CV against the job description and turns it into clear summaries — evidenced strengths, skill match, watch-outs worth probing, and transferable evidence for first-jobbers. Final decisions always stay human.
• What it does not verify: the content of the CV. If a candidate says they led a team of six, we treat that as self-report. Verify the substance in your real human interview — the brief's suggested questions are written for exactly that.

We don't score personality and we don't pretend to know the candidate. The point is to give the employer a structured starting place so the real human interview can go deeper, faster.

4. Fairness rules baked into the AI

Our hiring-assistant prompt — the instructions we give the AI before every brief — includes explicit fairness rules. The AI is told:

• Do not infer or use protected attributes. No name-based ethnicity inference, no photo, no age, no gender, no address-based status, no marital or family status, no religion, no disability, no sexual orientation.
• Do not penalise career gaps or non-linear paths. Caregiving, illness, study, redundancy, sabbatical, and migration gaps are common in NZ careers and never count against the candidate.
• Surface NZ-relevant context only when it matters. Work rights are noted if the candidate volunteered them. NZ qualifications are recognised. Overseas experience is treated as experience.
• Same structure for every applicant. Every candidate for a role is briefed with the same schema, from the same job ad, by the same prompt with the same fairness rules. No bespoke shortcuts, no preferential templates.
• Use NZ English. No North-American defaults bleeding through into recommendations or watch-outs.

These rules are written into every single brief request. We can't claim they hold in every single case — large language models are probabilistic — and we welcome candidate disputes when something looks off (Section 8 below).

5. Your data, your control

The candidate is the centre of gravity for personal data on FindMeAJob, not the employer and not the platform. Specifically:

• Your data stays in your account. CVs, cover letters, practice transcripts and saved outputs live on your profile — not in the employer's, not in our staff inbox. Read, download, re-use, or delete them from your dashboard in one click.
• Practice stays private. The interview simulator is a practice tool. Nothing from it is attached to applications or shown to employers.
• You can dispute the brief. If a brief misrepresents you, email hello@findmeajob.co.nz. We respond within 20 working days. We can pause the application while we review.
• You can delete everything. Account, transcripts, applications, briefs, audit history of your own actions — all deletable. We don't retain shadow copies for "internal analytics".

6. Compliance posture

FindMeAJob operates under the laws and norms that apply to New Zealand employers and platforms handling personal information.

• Privacy Act 2020. We treat candidate and employer information consistent with the Information Privacy Principles. See our Privacy Policy for the full mapping.
• Algorithm Charter for Aotearoa New Zealand — principles aligned. Although the Charter applies to public-sector agencies, we operate to its principles voluntarily: transparency about when AI is used, identification of the people accountable, peer-reviewable methodology, the ability to challenge outputs, and a focus on the people the algorithms affect.
• Human Rights Act 1993. The fairness rules above exist because unlawful discrimination is unlawful regardless of whether the agent is human or algorithmic.
• Documented data flows. What we collect, where it goes, how long we keep it and how to have it deleted are documented on this page and in our Privacy Policy, and updated whenever the data flow materially changes.
• Audit log retained for 12 months. Sensitive operations (consent recorded, brief viewed, output saved, output deleted, account deleted) are logged with timestamp, action, target. Retained for 12 months, available for dispute review.
• Privacy Officer designated. Reachable at hello@findmeajob.co.nz. First point of contact for access requests, corrections, deletions, and complaints. If you're unsatisfied, you can take it to the Office of the Privacy Commissioner at privacy.org.nz.

7. Retention windows

8. Disputes & complaints

If something about a brief, an interview, an account, or an employer interaction doesn't sit right, the path is:

• Email our Privacy Officer at hello@findmeajob.co.nz with the application reference (or your account email) and what you'd like reviewed.
• We respond within 20 working days — usually faster.
• If we need to pause the application while we review, we will, and we'll tell the employer it's on hold.
• If you're not satisfied with our response, you can take the complaint to the Office of the Privacy Commissioner: privacy.org.nz.

Last updated: 29 April 2026 · Privacy Policy · Terms