Part-Time Club Administrator – Waitakere Water Polo Club

Waitakere Water Polo Club is looking for a reliable, proactive Part-Time Club Administrator to keep our club running smoothly behind the scenes.

This is a fantastic, flexible role ideal for someone who excels at administration and communication, and wants to support our athletes, coaches, and volunteers.

As our Club Administrator, you will be the central operational hub for the club. You'll manage pool space and member registrations, coordinate tournament entries, keep our member communications clear and timely, and support our day-to-day club logistics.

• Organise term by term pool space with providers West Wave and other providers as needed, manage schedules for club and school trainings
• Oversee team entries for local AWP, WPNZ and other club run leagues and tournaments and coordinate coaches and age group coordinators/team managers and the Club Captain
• Send timely registration details, timetables, and updates to members; manage the general club inbox and direct specific queries to committee members
• Manage all new members and programme/event registrations through Friendly Manager, monitor weekly training rolls, and support new families joining the club
• Send term based invoices to members via Friendly Manager and provide a pre and actual budget for all club run programmes, events and activities
• Support the committee with the growth and development of the club with general event support and additional tasks from time to time
• Track club equipment inventory, coordinate equipment maintenance, and assist volunteers who help with equipment and maintenance
• Act as a positive representative with West Wave, Auckland Water Polo, WPNZ, and our local community

No experience needed — full training provided.
• Strong Administrative and Organisational Skills: Ability to stay on top of schedules, emails, and deadlines independently
• Excellent Communication: Clear, professional, and friendly written and verbal communication skills with strong attention to detail. Comfortable handling routine enquiries and escalating complaints or sensitive issues constructively to the committee
• Initiative and Flexibility: A self-starter who works well from home, demonstrates honesty and good faith, and brings a positive attitude to supporting our club community
• Knowledge of water polo would be an asset but a willingness to learn the basics is suitable

• 10 hours per week with flexible scheduling to suit your lifestyle
• Remote / Work from home, with attendance required for occasional meetings or key club events at West Wave
• Support kids sport and our athletes, coaches, and volunteers